Real Estate Controlling - Europe (m/f/d)

The Property Financial Oversight function within PROXITY plays a pivotal role in ensuring the accuracy and regulatory compliance of financial data across the real estate portfolio. It acts as the critical interface between Property Managers, Corporate Accounting and internal asset management teams, ensuring the integrity, timeliness and accuracy of property-level financial data.

The role in Financial Oversight Real Estate Controlling Europe (m/f/d) supports the financial oversight of properties and regional clusters across different European jurisdictions. Working closely with the country-specific Financial Oversight teams, outsourced Property Managers and Corporate Accounting teams, the role provides flexible support across the European portfolio based on business needs, portfolio priorities and ongoing projects.

1.Portfolio Financial Oversight & Compliance

• Support financial operations across a designated portfolio of properties and regional clusters throughout Europe.
• Review monthly and quarterly property-level financials prepared by outsourced Property and corporate Managers, ensuring completeness, accuracy, and adherence to group policies and reporting requirements.
• Ensure property-level accounting complies with internal controls, corporate governance, and regulatory standards.

2.Relationship Management

• Act as a key point of contact between Proxity, Property and Corporate Managers and country-specific Financial Oversight teams.
• Monitor performance and service quality of external partners, escalating and resolving issues as needed.
• Ensure timely responses to information requests from Corporate Accounting, auditors, and internal stakeholders.
• Monitor deadlines and deliverables.

3.Escalations & Issue Resolution

• Handle escalated issues, including discrepancies in tenant accounts, financial reporting errors, or regulatory matters across European portfolios.
• Coordinate cross-functional responses with Property Managers, Legal, Corporate Accounting and Taxes.
• Oversee VAT/CIT/WHT compliance matters in Germany and abroad.
• Support country teams in resolving accounting and reporting issues across different jurisdictions.

4.Financial Analysis & Reconciliation

• Conduct monthly variance analyses and reconciliations between property-level accounts and corporate reporting.
• Validate tenant data accuracy, lease-related financial postings, and service charge reconciliations.
• Identify and correct anomalies in property-level bookkeeping and reporting across the European property portfolio.

5.Audit & Documentation

• Support internal and external audits by preparing schedules, reconciliations, and documentation.
• Maintain a clear audit trail for all property-level financial transactions and reconciliations.

6.Transaction Processing & Record-Keeping

• Oversee the processing of specific property-level transactions, such as accruals, revenue recognition, and OPEX/CAPEX postings, where not handled by Property Managers.
• Ensure accurate documentation and archiving of records in accordance with Proxity and regulatory requirements.

7.Project Work

• Participate in transversal projects if requested and perform other tasks and projects as assigned from time to time.

Qualifications & Experience

• Master Degree in Accounting, Finance, or related field; CPA, ACCA, or equivalent qualification is a plus.
• Relevant experience in accounting, controlling, audit, financial reporting or real estate finance.
• Experience working with or managing outsourced service providers or property managers.
• Good understanding of ERP systems and experienced in implementing financial processes.
• Strong knowledge of IFRS and/or US GAAP and regulatory compliance.
• Exposure to real estate investment structures, SPVs, and portfolio reporting frameworks.

Skills & Competencies

• Highly detail-oriented with strong analytical skills and a process mindset.
• Strong interpersonal and stakeholder management skills – ability to collaborate with internal and external teams.
• Excellent communication and problem-solving abilities, especially under time pressure.
• Familiarity with property management and accounting systems (e.g., MD 365, Yardi, SAP RE, MRI, etc.) is a plus.
• Business-fluent in English; additional European languages advantageous, with at least one additional European language required.